Income & Expenditure

A detailed record of the Company’s accounts can be obtained from the document, Annual Report & Accounts 2016, sent to all Members prior to the Annual General Meeting in April 2017. The Report includes statements from the Chairman and the Directors. Additional copies of the current Annual Report & Accounts may be obtained from the Company office.

Income

For the financial year to 30 September 2016, the Company’s income was £450,078.

Income for 2015-2016 came from these sources:

 

Contributions (Members’ frontage charges)
78%
Corporate membership (including schools and golf club)
17%
Planning fees
4%
Other income (interest etc)
1%

Expenditure

The main costs in the 2015-16 accounting year were as follows:

      £
Office staff and premises
80,000
Roads, lamps and lighting (excluding resurfacing of Road repairs and renewals
84,000
Maintenance of trees and woodlands
83,000
Security guards and cameras
70,000
Professional fees (insurance, legal, accounting, audit)
59,000
Lamps, cameras, barriers
30,000
Depreciation
36,000

Notes:

The repair and maintenance of roads is one of the most expensive and continuing individual services. Annual tasks include winter gritting, repairs to potholes and road markings, the erection and upkeep of signs and street lights, and clearing drains to prevent the build-up of leaves and debris.  Over the past three years, several roads have been resurfaced and in 2017 there is a further programme of road renewals to be undertaken.

Costs for security and cameras include the security guards who perform periodic vehicle checks at entrances to the Estate and who also control parking on Estate roads, plus the costs of the camera system. The cameras are used both to help the security staff to identify non-legitimate users of Estate roads and to assist the police in deterring and detecting crime.

The large stock of trees (2800 in total) on the Estate requires regular and expert care by qualified tree surgeons.

The work of caring for the trees, and keeping them in safe condition, has steadily increased. This is partly because as trees age they become larger and cost more to maintain.

Estate maintenance includes the cost of ground staff who keep the common areas of the Estate – verges, footpaths, flower beds, trees and gullies  - to an acceptable standard.

The Board’s financial policy is to live within the financial resources available from annual subscriptions, building an adequate reserve so that capital items, the renewal of roads and unexpected costs can be met without the need to seek additional funding.

As part of this policy, the Board has built up a Reserve Fund to allow the future costs of the resurfacing of roads and capital items to be drawn from it.

 

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